Careers - LRY

Career Opportunities Now Available

Director of Event Operations

About the Role: LRY Media Group is seeking a full-time Director of Event Operations responsible for leading our event department and a passion for establishing operational excellence within the events team. Our Director of Event Operations will work directly with clients and vendors to ensure deliverables fall within the applicable scope and budget. The Director of Event Operations will lead, manage, and motivate the event team. Past experience working in a fast-paced environment, meeting critical deadlines, and adapting to changes quickly will ensure success in this role. This role will ensure the team is driving event innovation into strategy and priorities.

Responsibilities and Duties

Oversees and manages a team of event managers, event specialists, event assistances, and event coordinators
Manage all event operations activities to ensure compliance with department and organizational policies and procedures
Oversee event logistics, including venue-specific requirements, decorations, seating arrangements, catering, production, supply management, and AV needs
Manage multiple events simultaneously to ensure that deadline are met
Continually monitor staff alignment and organization to ensure the highest levels of customer service, efficiency, and productivity
Assist in the hiring process; interview, hiring and training of new associates
Train and delegate to new hires and support team members at all levels of employment, and develop processes and documents for all events, clients, and the company
Advise clients regarding venue selection, contract negotiations, vendors, RFPs, and SOWs
Provide direction, motivation, leadership, and support for his/her team
Maintain proper documentation for all events
Lead, educate, motivate, coach, counsel and guide the event team to ensure that they have the ability to deliver excellence
Ensure the essential business information is routinely and clearly communicated and employees clearly understand the operation Vision and results toward achievement of goals
Handle operational and administrative functions to ensure events are delivered efficiently
Ensure prompt steps are taken to resolve any issue that may jeopardize the success of an event
Set and deliver service based on the timeline agreed upon with the client
Responsible for managing relationships across multiple stakeholders at senior most level
Create and maintain comprehensive project documentation
Assist with set up and break before and after events
Oversee event costs within client budget
Review event bills for accuracy and submit to client for payments
Oversee volunteers and event ambassadors as needed
Manage overall program budget, review, and audit all program-related billing accuracy. Track and report expenses to the client and communicate changes on a consistent basis
Perform risk management to minimize event risks
Conduct quarterly and annual performance reviews
Organize and conduct site visits, pre-planning visits, pre, and post meetings
Attend planning meetings/ site visits as needed
Manages the collection of post-event evaluations
Must attend events and provide support
Work closely with other departments to exceed client requirements and objectives
Work with all departments and functions to deliver Operational Excellence strategies and incorporate into day-to-day operations
Work on special projects as assigned by the CEO
Performing other duties and special projects as assigned

Qualifications & Skills

Excellent interpersonal skills and written communication skills, and strong attention to detail
Must be comfortable delivering presentations to stakeholders and team
Bachelor’s degree is required
5 + years of experience in Management, Leadership, and Customer Service
3 years of experience in event management, logistics, and coordination
Must be a strategic and critical thinker who is dynamic, forward thinking, extremely analytical and well organized
Ability to present and share information with internal and external audiences
Ability to produce and deliver reports and presentations to internal and external partners
Must have the ability to rise to the challenge and provide the hard work necessary to succeed
Self-starter with strong organizational and time management skills, precision, and attention to detail
Must be able to maintain confidentiality and use upmost discretion when privy to sensitive information
Ability to work effectively in a Microsoft Office environment, including Word, Excel, Google Sheets/Docs
Provide leadership and direction to associates
Strong customer service and organization skills
Maintain a proactive, positive, open line of communication with clients to ensure understanding of expectations and client satisfaction
Strong event planning and execution skills are required
Detail-oriented self-starter with strong analytical and problem-solving skills.
Proven ability to complete projects according to outlined scope, budget, and timeline
Proven ability to solve problems creatively
Ability to manage multiple projects while working in fast-paced environments and tight deadlines
Ability to build and maintain positive relationships with clients, vendors, customers, and team members
Passionate about leading change and improving company processes
Fluency in analytical and financial data
Ability to serve every logistical aspect of an event

Requirements:

Position is located in Birmingham Alabama
Ability to travel as needed

Working Conditions:

Position requires moving items 30 – 50 lbs.
Position requires standing or sitting long periods of time
Position may require working in various climates based on location of event.
Position may require bending or squatting to complete daily activities and responsibilities

Work Environment:

Position will require attending events outside of the Birmingham AL area.
Position may require working weekends or holidays based on the event scheduling.
Fast-paced, high-energy atmosphere

Note: In the event industry there are times when vendors may need support. As part of our Customer Service focus, we want to serve as a good teammate to vendors and provide support to them where possible.

If you would like to join our team and meet the qualification, please don’t hesitate to apply by sending your resume to info@lrymediagroup.com

Disclaimer: Duties and responsibilities can be changed, expanded, reduced, or delegated by the CEO to meet the business needs of LRY Media Group.

LRY Media Group is an equal-opportunity employer.

Event Project Coordinator

About the Role: LRY Media Group is seeking a full-time Event Project Coordinator responsible for day-to-day project management tracking pending events and ensuring that objectives and timelines are met. The Project Coordinator must be able to lead, manage, work in a fast-paced, high-pressure atmosphere, prioritize tasks, meet critical deadlines, and adapt to changes quickly while remaining calm and professional. This role will be the subject matter expert for all event tools and resources and create templates as needed. The Project Coordinator would be expected to work closely with the Director of Event Operations.

Responsibilities and Duties

Manage relationships with LRY clients, vendors, and contractors
Manage and monitor team capacity
Oversee 5- 10 events at any given time
Continually monitor staff alignment and organization to ensure the highest levels of customer service, efficiency, and productivity
Create reports to organize and communicate on status of events
Establishing effective project communication plans and ensuring their execution
Maintain proper documentation for all events
Ensure prompt steps are taken to resolve any issue that may jeopardize the success of an event
Set and deliver service based on the timeline agreed upon with the client
Create and maintain comprehensive project documentation
Evaluating opportunities to create a more robust event
Develop a detailed project plan to track the progress
Oversee event costs in order to meet budget
Perform risk management to minimize event risks
Attend event planning meetings, event status meetings, and post event meetings
Manages the collection of post-event evaluations
Must attend all events and provide support as needed
Work closely with other departments to exceed client requirements and objectives
Work on special projects as assigned by leadership team
Performing other duties and special projects as assigned
Develop and maintain client relationship
Advise clients regarding venue selection, contract negotiations, vendors, RFPs, and SOWs
Oversee event logistics, including venue-specific requirements, decorations, seating arrangements, catering, production, and AV needs

Qualifications & Skills

Excellent interpersonal skills and extremely resourceful
Associates or Bachelor’s degree
3- 5 years of project management experience
3 years of experience in event management
Knowledge in Project Management methodologies
Experience managing projects/events
Self-starter with strong organizational and time management skills, precision, and attention to detail
Strong customer service and organization skills
Maintain a proactive, positive, open line of communication with clients to ensure understanding of expectations and client satisfaction
Strong event planning, project management, and execution skills are required
Detail-oriented self-starter with strong analytical and problem-solving skills
Proven ability to complete projects according to outlined scope, budget, and timeline
Proven ability to solve problems creatively
Ability to manage multiple projects/events while working in fast-paced environments and tight deadlines
Ability to build and maintain positive relationships with clients, vendors, customers, and team members
Passionate about leading change and improving company processes
Ability to work effectively in a Microsoft Office environment, including Word, Excel, Google Sheets/Docs
Budget Management
Hands-on experience with project management software
Assist team to prepare project plans, schedules, and budgets by using project management tools such as BaseCamp and to understand and map tasks necessary to complete the project

Requirements

Position is located in Birmingham, Alabama
Ability to travel as needed

Working Conditions

Position requires moving items 30 – 50 lbs.
Position requires standing or sitting long periods of time
Position may require working in various climates based on the location of an event.
Position may require bending or squatting to complete daily activities and responsibilities

Work Environment:

Position will require attending events outside of the Birmingham, AL area.
Position may require working weekends on holidays based on the event scheduling.
Fast-paced, high-energy atmosphere

Note: In the event industry there are times when vendors may need support. As part of our Customer Service focus, we want to serve as a good teammate to vendors and provide support to them where possible.

If you would like to join our team and meet the qualification, please don’t hesitate to apply by sending your resume to info@lrymediagroup.com

Disclaimer: Duties and responsibilities can be changed, expanded, reduced, or delegated by the CEO to meet the business needs of LRY Media Group.

LRY Media Group is an equal-opportunity employer.

Financial Coordinator

About the Role: LRY Media Group is seeking a part-time Financial Coordinator to manage our day-to-day payroll, accounting, and business administration functions. This person will manage the process of delivering the Company’s finances information to relevant internal and external stakeholders and be responsible for monitoring the status of accounts receivable, accounts payable, and payroll. The Financial Coordinator must be able to multi-task, provide excellent customer service, discretely handle sensitive information, meet critical deadlines, and adapt to changes quickly.

Responsibilities and Duties

Administrative and bookkeeping skills; AP, AR, Payroll, etc.
Reconciling various business checking and savings accounts
Reconciling various company credit cards
Prepare and deliver company monthly financial statements (Balance Sheet and Income Statement
Track and record all internal and external transactions
Review financial documents to resolve any discrepancies and irregularities
Maintaining and managing vendor contact information
Process paperwork for new employees
Attend bi-weekly meetings with the accounting firm
Provide routine reports to outside accounting firm in a timely manner and collaborate as needed
Submit monthly financial statements to the CEO

Qualifications & Skills

Associate degree in Accounting, finance or any other business administrative relevant field
Three years of working experience in accounting, bookkeeping or any business administrative-related field

Background of working with business tools, income tax worksheets, and computations
Ability to calculate accurately
Payroll accounting skills
Excellent customer service
Ability to work under pressure
Strong working knowledge in QuickBooks, Outlook, Microsoft Word, PowerPoint, Excel, Google Sheets/Docs
Organized and detail-oriented
Able to work independently and as part of a team

Requirements: